ClaimioExpense management
your team will actually use
Claimio is an AI-powered expense management app for UK businesses that lets employees snap receipts, track mileage, and get reimbursed — all from their phone, with no manual data entry.
Snap a receipt, let AI do the rest. Claimio extracts, categorises, and routes your business expenses for approval — in seconds.
Download on the
App Store
Coming soon on
Google Play
Free to get started · No card required
Everything in one place
From snapping a receipt to syncing with your accountant — Claimio covers the full expense lifecycle.
AI Receipt Scanning
Point your camera at any receipt. AI instantly extracts the amount, date, vendor, and category — no typing required.
Web & Mobile Dashboard
Full-featured web dashboard for admins plus a mobile app for employees. Manage everything from any device, anywhere.
Flexible Reimbursements
Pay employees via Stripe instant (~30 min) or standard (2–7 days) — or mark claims as manually paid. You choose.
Spend Analytics
Category breakdowns, monthly trends, approval rates, and exportable reports — all in real time. MTD VAT export included.
Accounting Integrations
Sync expenses directly to Xero, QuickBooks, or Sage. Custom accounting codes per category keep your books clean.
AI Tax & Expense Chatbot
Ask about HMRC rules, VAT reclaim, mileage allowances, or your own spending. Get instant answers with cited sources.
Team & Organisation
Invite employees with a shareable code, manage roles, set approval workflows, and see every expense across your team.
Mileage Tracking
Log business journeys with automatic HMRC rate calculation. Submit mileage claims just like receipts — no spreadsheets.
Expense Policies
Set per-category spending limits and custom policies. AI flags violations before claims are submitted — not after.
Up and running in minutes
No training. No setup calls. Just download and go.
Create your organisation
Sign up, set your company name, and invite your team with a shareable code. Takes under two minutes.
Snap & submit receipts
Employees photograph receipts in the app. AI reads the details automatically and pre-fills the claim form.
Approve with one tap
Admins review submitted claims, approve or reject with a reason, and employees are notified instantly.
Get reimbursed
Approved amounts are paid to employees via Stripe or manually — your choice of payout method.
Simple, transparent pricing
Every new account gets a 7-day free trial with full Business access. No credit card required.
Get started
Free Trial
Full Business-tier access. No payment required.
- Full Business-tier access for 7 days
- AI receipt scanning (25 scans)
- Analytics & spending reports
- Expense policies & enforcement
- Xero, QuickBooks & Sage exports
- 50 AI chatbot credits
- Up to 25 claims during trial
- No payment required
No card required
For growing teams
Pro
Or £16.00/mo billed annually
AI-powered expense management for teams that need speed and control.
- Unlimited claims, 100 AI receipt scans/mo
- Up to 20 team members
- Analytics & spending reports
- CSV, Excel & PDF exports
- Expense policies & enforcement
- Duplicate receipt detection
- AI expense chatbot (50 credits/mo)
- Custom expense categories
- Bulk approve & pay
- Stripe automated reimbursements (20/mo)
- Email & push notifications
- Admin digest emails
7-day free trial included
For larger organisations
Business
Or £40.00/mo billed annually
Advanced compliance, multi-level approvals, and accounting integrations.
- Everything in Pro, plus:
- Up to 100 team members
- 50 Stripe reimbursements / month
- 150 AI chatbot credits / month
- Multi-level approval workflows
- Department management & budgets
- Custom per diem rates by destination
- Audit log & CSV export
- Xero, QuickBooks & Sage exports
- Custom accounting codes per category
- Slack & Teams integrations
- Priority support
7-day free trial included
Cancel anytime · Secure checkout powered by Stripe · No credit card required for trial
Employee Reimbursement Options
Choose how you pay approved claims. All three options are available on every plan — no lock-in.
Manual Payout
FREEFee: No platform fees
Speed: You decide
Example: £100 claim → mark paid in app, transfer separately
Pay via bank transfer, payroll, or cash. Claimio marks the claim as settled and notifies the employee.
Standard Payout
Fee: 1.5% + 20p per payout
Speed: 2–7 business days
Example: £100 claim = £101.70 charged to admin
Best for bulk payouts when speed isn't critical. Processed via Stripe directly to the employee's bank.
Instant Payout
Fee: 2.5% + 20p per payout
Speed: ~30 minutes to bank
Example: £100 claim = £102.70 charged to admin
Perfect for urgent reimbursements. Stripe processes the transfer within 30 minutes.
⚠️ Requires employee to enable Instant Payouts on their Stripe account
ℹ️ Stripe payouts go directly to the employee's bank — all fees are charged to the admin's payment method. Employees always receive the full claim amount.